Manage Your Payroll with QuickBooks!

Do you know that payroll operation is the most time-consuming part of the business? You need QuickBooks Payroll to come to your rescue. When your business grows, you must focus on standardizing, optimizing and structuring your payroll system.

Quickbooks has become a great support tool when it comes to payroll. Not only this, the QuickBooks payroll service helps you manage your employees day to day needs, support HR and more.

If you are looking to streamline your payroll process, QuickBooks payroll is an excellent option. This guide will cover how to use the QB payroll service and its implementation process. Additionally, if you need further help, you can reach out to QuickBooks Desktop payroll support. For now, you can begin with this guide to gain a better understanding of payroll services.

What Is QuickBooks Payroll Service?

Intuit, a leading tech company in accounting solutions and services, offers various tools for businesses. One of its popular solutions is QB Payroll, which helps with payroll-related tasks. This tool allows you to manage many payroll processes. And such processes are employee wages, taxes, and deductions. Also, it has an automated feature that makes it even more convenient to use.

Let's deep dive into how QB payroll helps businesses:

1. Calculation of the Paycheck

If you need assistance with calculating employee paychecks, QB Payroll can help. It takes into account various factors when determining the paycheck amount, including work hours, salary, overtime, leaves, and taxes.

2. Tax Handling

QuickBooks' Desktop Payroll feature streamlines the process of calculating and submitting federal and state payroll taxes. It also guarantees adherence to tax laws and regulations.

3. Direct Deposit

Many accountants find QB Payroll to be their preferred option because of its ability to directly deposit paychecks into employees' accounts. This feature provides a fast and convenient way to process payroll.

3. Direct Deposit

Many accountants find QB Payroll to be their preferred option because of its ability to directly deposit paychecks into employees' accounts. This feature provides a fast and convenient way to process payroll.

4. Generate Payroll Reports

Accountants often find it difficult to create precise reports on payroll processing. Thankfully, QB Payroll is a dependable resource for gaining knowledge on payroll expenses, taxes, and other pertinent financial details.

5. QB Integration

QuickBooks is a comprehensive accounting platform that enables seamless integration of related services. By integrating QB Payroll with your desktop version, you can streamline and consolidate your financial management framework.

Why is a Payroll System Essential for Your Business?

Every business needs to have a payroll, regardless of its size. With efficient teams, everyone can receive their rightful paycheck on time. And do you know employers can also take advantage of a payroll system? It will work as an asset of great value. Here we will discuss some of the best reasons why it is crucial to have a payroll system for your business:

Efficient time management

Simplifying the payroll process is possible with the help of a payroll system. Tedious tasks such as data entry, tax calculations, and figure addition can take up a lot of time. By using a payroll system, you can allocate more time to managing and growing your business.

Ensure employee satisfaction

It's essential to have a reliable payroll system that guarantees the timely and accurate payment of wages. This will help ensure your employees receive the compensation they deserve on time.

Tax compliance

Processing payroll can be challenging, especially when it comes to tax deductions. It's crucial to withhold the correct amount for taxes, Medicare, and other deductions every pay period. Neglecting to account for employment tax deductions could result in your company facing consequences. A reliable attendance and payroll system can help ensure that all necessary tax deductions or garnishments are made, keeping your company compliant with regulations.

What Are Different Plans Of QuickBooks Payroll?

In general, there are three different categories of QB Payroll plans:


For small businesses, the QB Payroll basic plan is the main option. It offers numerous features, including a paycheck creator, direct deposit for both employees and contractors (up to 1099), a time tracker, and expert support at no cost.


For your payroll needs, you may consider QuickBooks Enhanced Payroll as a second option. This particular plan has additional features, such as automated filing of federal forms and payroll taxes. You can also print payroll receipts, making it more convenient. Do you know this plan can benefit both employers and employees in the following ways:

  • Employees can get real-time information about their paychecks
  • Expert support is available, and subscribed versions offer additional advantages.

One of QB's payroll service offerings is QB Assisted Payroll, which is a comprehensive version that has gained popularity due to its noteworthy features. These features include the ability to accommodate up to 250 employees, expert support for payroll setup, job costing, class tracking, on-time tax submission, and penalty prevention.

How To Avail Payroll Services In QuickBooks?

Here are the steps to use payroll services in QuickBooks:

Step 1: Activate the Payroll Subscription

To begin using QB Payroll, activation is required once you subscribe to QuickBooks Payroll. The activation process will vary depending on your payment method. For example, if you have QuickBooks Desktop Payroll Assisted, users can activate their version by submitting their payroll service key and then activating the subscription.

Step 2: Submit the Online Application/ Create a Payroll PIN

(For QB Desktop Payroll Assisted Only) To connect your bank account to set up a direct deposit, you need to follow these two steps:

  • Provide the officer's information.
  • Fill out the online application and submit it.
Step 3: Structure Your Payroll Tasks

Now the most crucial task is to structure and arrange your payroll function. It is important to set up federal and state payroll taxes, which is a necessary step. Additionally, employee information, paychecks, and tax deductions need to be added, especially for advance payments.

Intuit has designed its payroll framework to make payroll processing more convenient. To set up the QuickBooks Desktop Payroll Assisted version, follow these steps:

  • To begin, access the preferred company file.
  • Next, click on “Employees” and proceed to “Payroll Setup.”
  • Following that, you can add employees to the list.
  • Then, configure the relevant factors, such as pay items, deductions, taxes, and PTO.
  • After that, submit the payment history.
  • Finally, review and confirm the entered information.
Step 4: Activation Of Payroll Services And Signing Of Payroll Authorization Forms

(For QuickBooks Desktop Payroll Assisted users)

If you've set up your QB variables, it's a good idea to contact QuickBooks Online Payroll Support for a review of your payroll setup. Once they've reviewed it, the QB team will send an authorization email to the principal officer. The principal officer will need to sign the email and respond to the QB team at the same time.

How To Fix QuickBooks Online Payroll Issues?

Despite being a great payroll solution, QuickBooks Payroll can still experience technical issues. Here are some of the common glitches that you may encounter:

  • QuickBooks Payroll is not working
  • QB Payroll connection error
  • Network issue in QuickBooks Payroll

To address these components, there are numerous methods available that you can reference in the following manner:

Method 1: Clearing Your Browser’s History And Cache
  • Firstly, start by opening the system browser.
  • Next, go to the General tab and click on the browsing history option.
  • Then, select both "Temporary Internet Files" and "Internet Files."
  • Afterwards, choose "Delete" and confirm by pressing "OK."
  • Finally, send the payroll through the system.
Method 2: Flush The DNS Using The Command Prompt
  • First, open the “Run” window by pressing the Windows+R keys.
  • Afterward, enter "CMD" into the dialogue box and press the "Enter" key.
  • In addition, type "ipconfig or flushdns" into the designated area and hit "OK."
  • Lastly, attempt to resend payroll.
Method 3: Exclude Revocation From IE Browser
  • First, open Internet Explorer, and move to the Tools section.
  • Now, go to “Internet Options” and locate the “Advanced” tab.
  • Next, move your cursor and locate the "Security” tab, Uncheck boxes labelled as “check for publisher revocation” and “check for server certificate revocation.”
  • Afterwards, click "OK" and restart your system.
  • Finally, attempt to send your payroll.
Method 4: Restore The Browser’s Advanced Settings
  • First, start by closing the QB application
  • Next, go to the “Tools” section in the IE browser and choose “Internet Options”
  • Then open the “advanced” tab and then select “Restore Advanced Setting”.
  • Once, you complete the above steps, checkmark "Use TLS 1.0" and uncheck "Use TLS 1.1 and Use TLS 1.2."
  • Then, exit the browser by clicking the “OK” key.
  • In the end, restart the system and send payroll data.
Wrapping It Up

By now, it is assumed that you have gained knowledge about QuickBooks Payroll Service. We have provided an overview of QB Payroll, its practical application, and how to resolve payroll errors. This has effectively informed you of the fundamental aspects of the QB Payroll facility. Additionally, you can seek assistance from QuickBooks Desktop Payroll Support if you have any questions related to QB. Their helpline number is+18447122521.

Frequently Asked Questions

1. How Frequently Should I Run Payroll?

When paying employees, organisations have different payroll schedules depending on their specific needs. The most common schedules are biweekly, semi-monthly, and monthly.

2. Can I Do My Business’ Payroll?

With QuickBooks Payroll Service, you can easily and accurately manage your payroll. It's a great tool for handling employee information, wage calculations, tax withholding, and making sure payments are made on time.

3. What’s The Best Way To Run Payroll?

Running payroll efficiently can be achieved through the use of payroll software. Our recommendation is to choose QB Payroll for its ability to handle multiple payroll structures.

4.What Are The Essential Components Of Payroll?

Employee information, work hours, wages, deductions, taxes, and other benefits are all involved in payroll data. The availability of these variables ensures

  • Accurate record-keeping
  • Tax compliance
  • Timely payments to employees
5.How To Print Payroll Checks In Quickbooks Online?

To print payroll checks in QuickBooks Online, start by navigating to the payroll menu. Next, access the “Employees” section and proceed to run payroll. From there, select the “Print Paychecks” option and choose the checks you wish to print. Once you have made your selections, go ahead and print the checks for your own records.

6.How To Set Up Payroll In Quickbooks Online?

To set up Payroll in QB Online, navigate to the "Payroll" menu. And from there, you need to select "Get Started with Payroll" in the "Employees" section. And then, Provide the necessary information by following the on-screen prompts. Once complete, click "OK" to finalize the setup process for payroll in QB Online.

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